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POSITION: Administrative Assistant 3 PDF form Job Vacancy Announcement
PDF form Judicial Branch Employment Application
(fillable application requires Adobe Reader or Acrobat)
DIVISION: Probation Services Division Chicago  
SALARY: $34,911  
BENEFITS: An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.  
HOURS OF WORK: 8:30 a.m. 5:00 p.m.  
REPORTING RELATIONSHIP: Field Services Supervisor  

ESSENTIAL DUTIES:  The Administrative Assistant 3 position performs a variety of secretarial and office management duties for the Probation Services Division.  Initiative and independent judgment are exercised within a broad frame work of existing policies.  Work is evaluated by the immediate supervisor through conferences, personal observations, and review of completed projects.

Functions include:  Performs sensitive/confidential secretarial functions for supervisor and/or other professional staff; operates personal computer (i.e. word processing, spreadsheet, or database applications) to type correspondence involving matters of policy, meeting minutes, reports, tabulations, and other materials; sustains and updates databases for various reports and programs; organizes and maintains office records and paper/electronic filing systems; photocopies material, makes travel arrangements, orders supplies, and processes purchase requisitions and invoice/travel vouchers; schedules and coordinates materials, space and catering needs for meetings for designated staff; may conduct special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects and other duties as assigned.

EXPERIENCE, EDUCATION AND TRAINING REQUIREMENTS:  A minimum of three years of office experience is required.  An Associate's degree in secretarial science or a related area is preferred.  Knowledge and understanding of Illinois judicial branch structure and functions is desirable, but not required.  

PHYSICAL REQUIREMENTS:  Ability to sit for extended time periods.  Ability to retrieve files.  This is a professional office working environment requiring telephone usage and ability to process written documents.

 Interested individuals should submit - via email or hard copy - a letter of interest, resume, and a completed Judicial Branch Employment Application to:

Administrative Office of the Illinois Courts
Attention:  Human Resource Unit, # 0755
3101 Old Jacksonville Road
Springfield, IL 62704

This position will remain open until filled.  However, those individuals submitting materials by Tuesday, February 21, 2017, will be given first consideration.