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JUDICIAL BRANCH EMPLOYMENT OPPORTUNITIES - ADMINISTRATIVE OFFICE OF THE ILLINOIS COURTS - Budget Analyst


   Applicant may be required to submit additional materials and/or complete job specific tests for the position.

POSITION: Budget Analyst PDF form Job Vacancy Announcement
DIVISION: Administrative Services Division – Springfield PDF formJudicial Branch Employment Application
SALARY: $42,175 (fillable application requires Adobe Reader or Acrobat)
BENEFITS: An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.  
HOURS OF WORK: 8:30 a.m. – 5:00 p.m.  
REPORTING RELATIONSHIP: Budget Manager  

ESSENTIAL DUTIES:  The Budget Analyst performs detailed analytical and financial work involving various programs and documents for the judicial branch. Work is performed under the supervision of the Budget Manager and is reviewed through daily interaction, meetings, and project reports.

FUNCTIONS INCLUDE:

  • Reconciles and monitors judicial branch expenditures and prepares required/ad hoc reports. Analyzes, compiles and prepares fiscal information for the judicial branch's budget request.
  • Provides technical assistance to judicial branch managers concerning the status of purchase requisitions, contractual agreements, and printing and equipment procurements.
  • Monitors, enters, and reconciles non-general revenue receipts and judicial branch expenditures.
  • Reconciles monthly judicial branch expenditures with reports generated by the Office of the Comptroller.
  • Prepares and reviews invoices subject to the State Prompt Payment Act. Reviews and processes information for judicial branch liabilities for payment through the Court of Claims.
  • Contacts vendors for bids and procurements for judicial branch printing and equipment needs.
  • Reviews judicial branch contractual agreements for adherence to the Office of the Comptroller and Judicial Branch Procurement Code requirements. Resolves contractual issues with judicial branch and Comptroller staff.
  • Responsible for entering contract information into judicial branch and Comptroller systems and maintaining all documents associated with the agreement.
  • Prepares reports and monthly invoices for judicial branch lease payments and procures copier and postage meter rentals/equipment.
  • Composes and updates procedures documenting various reporting and financial responsibilities of the Budget Unit.
    Performs other duties as assigned.

EDUCATION AND EXPERIENCE: An Associate's degree in accounting or a related area and a minimum of three years experience maintaining accounting or budgeting records is required. An additional two years of related experience may be substituted for the Associate's degree.

Candidates must possess skill in the use of personal computer applications (i.e. Microsoft Office Suite) and calculator; working knowledge of accounting or budgeting procedures; ability to monitor expenditures, analyze data, and identify trends; ability to maintain detailed records and prepare clear and concise reports and graphical presentations; ability to learn computer applications used by the Budget Unit, including SAMS, AIS, Access Databases and Excel Spreadsheets; strong oral and written communication skills; excellent organizational and interpersonal skills; ability to perform work independently, prioritize the completion of multiple duties, and handle high-speed multiple assignments simultaneously.

PHYSICAL REQUIREMENTS: This position requires the ability to sit for extended periods of time. The successful candidate will be adept at functioning within an office environment requiring telephone usage and the ability to process written documents.

APPLICATION PROCESS: Interested individuals should submit - via email - a letter of interest, resume, and completed Judicial Branch Employment Application to:

courtemployment@IllinoisCourts.gov

This position will remain open until filled. However, those individuals submitting materials by Tuesday, August 20, 2019 will be given first consideration.
EQUAL OPPORTUNITY EMPLOYER