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Human Resources Analyst | State of Illinois Office of the Illinois Courts

Human Resources Analyst

Vacancy Announcement

  • Location
    Springfield, Illinois
  • Posted Date
    11/19/24
  • Closing Date
    This position will remain open until filled. However, those individuals submitting materials by November 29, 2024 will be given first consideration.
  • Division
    Office of Statewide Pretrial Services, Director’s Office
  • Benefits
    An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.
  • Salary
    Minimum $66,280.00; starting salary commensurate with Experience

The Office of Statewide Pretrial Services’ (OSPS or Office) is a statewide office that provides pretrial services under the Pretrial Services Act, 725 ILCS 185. The Office’s mission is to assist in the administration of justice and promote community safety by ensuring fairness and equality in the pretrial process. OSPS prepares pretrial investigation reports for the courts and supervises individuals released from custody as directed by the court.

ESSENTIAL DUTIES: The Human Resources Analyst performs a variety of human resource activities, including recruiting, hiring, onboarding, timekeeping, leave administration, and offboarding. This position works under the guidance of the Hiring Manager.

FUNCTIONS INCLUDE:

  • Maintains confidential employee databases and physical and electronic files. Manages record retention requirements for human resource documents.
  • Creates vacancy announcements and posts vacancy announcements to external sources
  • Receives and reviews application materials, including resumes, cover letters, letters of reference and college transcripts and maintains job applicant lists and application materials for vacancies.
  • Screens applications based on minimum and preferred qualifications and schedules interviews.
  • Responds to applicants, performs reference checks, and administers testing when requested.
  • Assists with Continuous Service Date calculations and inter-agency transfer requests.
  • In coordination with AOIC Human Resources, manages assigned job classification codes for newly created or reclassified positions.
  • Adds new employees and maintains personnel change requests in HR/Payroll systems.
  • Calculates employee leave benefits and answers questions concerning leave balances and policies.
  • Participates in determining employee FMLA eligibility tracks usage utilizing rolling calendar method.
  • Generates a variety of letters and memos for the Human Resource Department and Director’s Office staff.
  • Conducts exit interviews, summarizes findings, and discusses trends and concerns with management.
  • Updates and maintains human resources processes and procedures, job descriptions, and other human resource related manuals.
  • Reviews policies and practices to maintain compliance with federal, state and local employment laws and regulations.
  • Reviews, tracks, and documents compliance with mandatory and non-mandatory trainings, including safety training, ethics, and anti-harassment training.
  • Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

Minimum Qualifications:

  1. A Bachelor’s Degree in Human Resources or a related field, or equivalent experience.
  2. Two years professional working experience in a public or private organization.
  3. Two years of experience working in human resources.
  4. Proficient in the use of Microsoft Office products (i.e., Word, Excel, Access, PowerPoint, Outlook).
  5. Must possess a valid Illinois driver’s license and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record.
  6. Effective oral and written communication, presentation, facilitation, and interpersonal skills.
  7. Excellent organizational, time management, and interpersonal skills.
  8. Working knowledge of the Workers' Compensation Act, the Fair Labor Standards Act (FLSA), and other applicable state/federal statutes and regulations.

Preferred Qualifications:

  1. A Master’s Degree in Human Resources or a related field.
  2. Four years professional working experience in a public or private organization.
  3. Society for Human Resource Management (SHRM) certification or HR Certification institute Certification (HRCI).
  4. Ability to positively and professionally interact with co-workers.
  5. Ability to maintain high standards of confidentiality and respond to change productively.
  6. Strong attention to detail.

PHYSICAL REQUIREMENTS:

  1. Ability to sit for extended time periods.
  2. Normal office working environment requiring telephone usage and ability to process written documents.

HOW TO APPLY:

Interested individuals should submit a resume and cover letter through the form below.

https://app.smartsheet.com/b/form/cfdfd666f464473185cdbbd0a5b7b361

A judicial branch application is not required to apply, but it will be required before final hiring decisions are made. The application can be downloaded from the Illinois Courts website:

https://ilcourtsaudio.blob.core.windows.net/antilles-resources/resources/b0377255-a5e8-4c75-af0b-65925622d97b/Judicial%20Branch%20Employment%20Application.pdf

This position will remain open until filled. However, those individuals submitting materials by November 29, 2024 will be given first consideration.

Any questions about this position or the application process can also be submitted via email at the following address: pretrialservices@illinoiscourts.gov .

EQUAL OPPORTUNITY EMPLOYER

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