Skip to Main Content

Human Resources Assistant | State of Illinois Office of the Illinois Courts

Human Resources Assistant

Vacancy Announcement

  • Location
    Springfield, Illinois
  • Posted Date
    01/17/25
  • Closing Date
    This position will remain open until filled. However, those individuals submitting materials by January 27, 2025, will be given first consideration.
  • Division
    Office of Statewide Pretrial Services, Division of Administrative Services
  • Benefits
    An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time. Click Here for State Employee General Benefits Click Here for OSPS Summary of Benefits
  • Salary
    $48,198 - $59,277; starting salary commensurate with experience

The Office of Statewide Pretrial Services’ (OSPS or Office) is a statewide office that provides pretrial services under the Pretrial Services Act, 725 ILCS 185. The Office’s mission is to assist in the administration of justice and promote community safety by ensuring fairness and equality in the pretrial process. OSPS prepares pretrial investigation reports for the courts and supervises individuals released from custody as directed by the court.

ESSENTIAL DUTIES: The Human Resources Assistant performs paraprofessional human resource duties, including filing and organizing personnel paperwork and managing time keeping documentation and leave balances. This position works under the guidance of the Human Resources Manager.

FUNCTIONS INCLUDE:

  • Reviews and processes timekeeping for staff and performs data entry for timekeeping.
  • Investigates timekeeping issues and contacts staff, managers and supervisors to reconcile errors.
  • Prepares and maintains timekeeping documentation including attendance summary sheets, either electronically or in hard copy.
  • Reviews attendance records for accuracy and contacts administrative authorities to reconcile issues.
  • Responds to inquiries from staff about leave balances and accruals and assists with entering hours into timekeeping and payroll systems.
  • Prepares payroll reports and unpaid or overtime hours for payroll processing.
  • Assists with generating compensatory and vacation payouts for separated employees using the timekeeping and payroll systems.
  • Assists in preparing and distributing job vacancy announcements when requested.
  • Assists with screening prospective employees based on minimum and preferred qualifications and assist with reference checks.
  • Prepares and sends correspondence to applicants, including offer letters, onboarding paperwork and rejection letters.
  • Updates and maintains organizational charts.
  • Serves as a front-line contact for visitors to the OSPS Office.
  • Creates and maintains employee personnel files.
  • Prepares exit letters and surveys for resigning employees.
  • Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

Minimum Qualifications:

  • A Bachelor’s Degree in Human Resources or a related field, or, an Associate’s Degree and two years of payroll, benefits, or other relevant human resources experience; or, a High School Diploma and four years of payroll, benefits, or other relevant human resources experience.
  • Proficient in the use of Microsoft Office products (i.e., Word, Excel, Access, PowerPoint, Outlook).
  • Effective oral and written communication, presentation, facilitation, and interpersonal skills.
  • Excellent organizational, time management, and interpersonal skills.
  • A valid Illinois driver’s license and ability to demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record.

Preferred Qualifications:

  • A Bachelor’s Degree in Human Resources or a related field.
  • One year of experience maintaining an electronic timekeeping system.
  • Working knowledge of the Workers' Compensation Act, the Fair Labor Standards Act (FLSA), and other applicable state/federal statutes and regulations.
  • Ability to positively and professionally interact with co-workers.
  • Ability to maintain high standards of confidentiality.
  • Strong attention to detail.

PHYSICAL REQUIREMENTS:

  • Ability to sit for extended time periods.
  • Normal office working environment requiring telephone usage and ability to process, file, and retrieve files accurately.

The required working hours for these positions are:

Monday – Friday 8:30 am – 5:00 pm

BENEFITS:

An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.

Click Here for State Employee General Benefits

Click Here for OSPS Summary of Benefits

HOW TO APPLY:

Interested individuals should submit a resume and cover letter through the form below.

https://app.smartsheet.com/b/form/cfdfd666f464473185cdbbd0a5b7b361

A judicial branch application is not required to apply, but it will be required before final hiring decisions are made. The application can be downloaded from the Illinois Courts website:

https://ilcourtsaudio.blob.core.windows.net/antilles-resources/resources/b0377255-a5e8-4c75-af0b-65925622d97b/Judicial%20Branch%20Employment%20Application.pdf

This position will remain open until filled. However, those individuals submitting materials by January 27, 2025, will be given first consideration.

Any questions about this position or the application process can also be submitted via email at the following address: pretrialservices@illinoiscourts.gov .

EQUAL OPPORTUNITY EMPLOYER

More Opportunities